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Space plans

What is space plan?

Space plan is a space planning project, taking into account the utility and functional program of the company, fully adapted to the cubature and architecture of the building, prepared on
the basis of professional technical knowledge. The space plan with a positive opinion from experts is the basis for the preparation of construction and working designs.
A good space plan is created with the participation of a team, which includes the designer – an architect and a change management specialist, and on the client’s side – an HR
specialist, office employees or persons dedicated by the company who become change ambassadors. A precise vision and specific project goals form the basis of a successful
change project.

Each space plan must be prepared in accordance with the applicable provisions of the construction law, technical conditions to be met by buildings, standards and positively
assessed by health and safety experts, Sanepid and fire protection. Therefore, when preparing the project, first of all, read the fire instructions of the building, read the exceptions
issued by the Sanitary Inspector or apply for such derogations. Skillful combination of technical knowledge with artistry guarantees the implementation of the project and the creation of an inspiring work environment.

How to prepare the architecture of such an office?

Each architect / designer, together with managers or company owners – before starting the design process, must answer many questions:

  • What are and what will be the needs of employees in the future?
  • What activities should be facilitated?
  • How to improve employee satisfaction and reduce absenteeism?
  • How to reduce costs while increasing the effects?
  • Will the philosophy of work in the Activity Based Working system be appropriate for the
    organization?

Detailed information should be gathered on the responsibilities of the employees. We need to know what individual people, groups or teams do. Where do employees spend the most
time? Do they work individually or in a team? The work space of the finance department is different, the space for salespeople is different, the space for designers or the marketing department is different. There is a need to define the functions of individual areas of the working environment based on the principles of accessibility and the rights of use of individual rooms. As a result of such analyzes, we separate public, semi-public and private space. The next step is to obtain information on the basics of activity and the definition of employee
profiles.

It is important to define tasks, time management, and causes of disruptions in the work of the user, teams or departments. Whether and to what extent there is a need for
concentration, cooperation, communication and regeneration in each department. Different types of rooms, workplaces and spaces are needed: conference rooms, interview
rooms, meeting places, informal meeting places, quiet work rooms and brainstorming spaces.

Recently, more and more companies are asking for an environment that facilitates the “agile” way of working.

Stakeholder analysis assesses the ability to change of everyone involved in the project. A change management strategy is developed and an accurate shift schedule is designed,
including a catalog of measures and methods.

Based on the results of the analysis, a coherent design is developed – the projection and architecture of the interior, a vision that will guide all subsequent tasks related to
communication and design.

Design guidelines are developed based on the concept of colors and materials, which are critical to guarantee an authentic and individual look. The design concept must always reflect
and convey the relevant content and values of the company. The interior architecture is visualized with 3D renderings to thoroughly understand the architect’s idea and vision.
New trends in the design of office space require knowledge, process knowledge and even experience in the implementation of this type of office space.

Active work is an opportunity for organizations to better align their way of working with their business strategy, organizational values and workplace culture. In this way, Activity Based
Working provides an opportunity to rethink the way of working and through the envelope layout it affects the efficiency, satisfaction and health of employees. By creating a work
environment based on this principle, Activity Based Working creates a space that has been specially designed to meet the physical and virtual needs of individuals and teams.
The Activity Based Working approach recognizes that people carry out different activities in their daily work and therefore need different work settings supported by appropriate
technology and culture to perform these activities effectively.

Through properly designed space, we can influence people’s behavior, and affect the quality of their life and work. We can influence the better well-being of an employee: his sense of
value, strengthening his identification with the environment and relationships with people. Space understood in this way is also used to acquire knowledge and expand the spectrum of
experiences. Therefore, it is worth taking care of its quality.

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